Erasmus+ is a European Union programme for education, training, youth and sport. Erasmus+ provides students with an opportunity to study or practice in European countries from two to twelve months (per university cycle) as a part of their degree. All students, regardless of their nationality, are eligible to participate in it. You can apply for an Erasmus+ exchange already on your first year of studies, in order to go on an exchange you must complete the first year of studies and remain registered as a fulltime student at your home institution (Medical University of Lublin).
It is possible to undertake an Erasmus study or traineeship at different times during your degree programme. All periods abroad will be recognised as counting directly towards your degree programme at the Medical University of Lublin, and the maximum duration of all exchanges should not exceed 12 months per university cycle (Bachelor/ Master/PhD).
Erasmus Office and Departmental Coordinators
In order to get more information about Erasmus+ programme you are advised to contact our Erasmus+ Office. You will obtain the most important information and get guidance as how to fill in your application/exchange documents. Moreover, in every department at the University there is a designated Departmental Coordinator who acts as a point of contact for any academic matters related to the Erasmus+ programme. Your Departmental Coordinator can provide advice on curriculum choice in the receiving institution. Another significant source of information is your Dean’s office where you will submit all exchange documents after your mobility period finishes.
Bilateral agreements within Erasmus+ programme
The Medical University of Lublin has Erasmus+ bilateral agreements with more than 60 institutions abroad. Exchange links exist between departments so the place where you can go will depend on what you study. Many of our partner institutions offer courses taught in English so it is not necessary to speak another language to take part in an Erasmus+ exchange.
You will find the list of our bilateral agreements in a tab „Zestawienie umów w ramach programu ERASMUS+”. The list is often updated therefore be sure to check it systematically.
In order to apply for the Erasmus+ grant (founding for maximum 6 months):
your GPA (grade point average) at the Medical University of Lublin must be min. 3.7 or higher
you must have passed all of your exam sessions so far, including the last winter session
you can choose in order of preference up to 3 partner institutions from the current Erasmus bilateral agreements.
In case of not being qualified for the grant there is an opportunity to participate in an Erasmus exchange with a zero grant (the process of applying is the same). There is also a possibility to extend a paid exchange mobility with a zero grant (e.g. 6 months with a grant and additional 4 months with a „zero grant”).
Students can undertake studies which last minimum 1 semester/trimester, maximum 1 academic year as long as the total length of already undertaken Erasmus mobilities does not exceed 12 months per study cycle.
Before leaving the student prepares the Learning Agreement - list of courses to pass at the host institution during the mobility period. Any changes in the curriculum made already after arriving at the host institution should be agreed with the Departmental Coordinator and the Coordinator of the host institution then specified in a special section of LA, and in new the „student” arrangement card. After the mobility the student receives from the host institution documents, including Transcript of Records where all her/his accomplished courses (with ECTS points) are stated.
A document supporting the recognition of studies may be the „student”arrangement card between the student and Departmental Coordinator. It is a document drawn up in Polish, in which on the left side there are courses which student is obliged to attend during his departure at the Medical University of Lublin, and on the right side there are corresponding courses which are offered by the host institution. This document is signed by the student and a given Departmental Coordinator. If you have agreed your programme of study in advance and passed all required assessments at the host institution, the credits you gain will count towards your degree at the Medical University of Lublin.
After coming back from the exchange the student may be required to fulfill any differences in curriculum (arosen during the mobility period) at Medical University of Lublin in case of a smaller number of points or because of complete inability to undertake course due to significant programme differences at the host institution. Matters like this should be thorougly discusses and agreed upon with the Departmental Coordinator and Dean's Office before the mobility.
In order to apply for the Erasmus grant (founding for maximum 2-3 months):
your GPA (grade point average) at the Medical University of Lublin must be 3.7 or higher
you must have passed all of your exam sessions so far, including the last winter session
you can choose in order of preference up to 3 host institutions from the current Erasmus partner list.
In case of not being qualified for the grant there is an opportunity to participate in an Erasmus exchange with a zero grant (the process of applying is the same). There is also a possibility to extend a paid exchange mobility with a zero grant (e.g. 3 months with a grant and additional months with a „zero grant”).
Students can undertake traineeship which lasts minimum 2 moths, maximum 12 months only if the total length of all mobilities abroad does not exceed 12 months per study cycle.
Before leaving the student prepares a Training Agreement – a document with a list of courses/practical trainings areas to pass at the host institution during the mobility period. Any changes in the TA made at the host institution should first be agreed upon with Departmental Coordinators at both home and host institutions, then specified in an additional page in TA. After completing the mobility the student receives from the host institution documents including Transcript of Records/Continuing Assessment Certificate which state all accomplished courses and student's length of stay at the host institutioin.
Finding a traineeship on your own
There is a possibility of undertaking a practical training in an institution with which we do not have a bilateral agreement. When contacting a company, laboratory, hospital, etc. about possibility of undertaking a practical training, you can use a Letter of Intent – a document should be written on a letterhead paper and signed by a representative of the host institution. It will be the confirmation that a given institution is ready to accept you as a trainee. Signed Letter of Intent must be submitted to our Erasmus Office together with the rest of application documents.
Deadlines and documents
The recruitment process will open on Monday 15 February 2016 with a deadline for submission of documents on Thursday 31 March 2016.
31 March is the deadline for the submission of all applications.
Proof/Certificate of Language Proficiency (if different than English)
Letter of Intent (traineeship)
The acceptance of your application by our Erasmus Office does not mean an automatic departure. It still needs to be confirmed by the host university. It is important to pay attention to the deadlines for admission to the host institutions/universities (All applications need to be filled out and submitted before the final date for submitting documents at the host institution)!
Stages of mobility in Erasmus+ programme
After being granted a scholarship from Erasmus+ programme (or deciding to go on an exchange with a zero grant) every student goes through 3 stages of Erasmus+ mobility.
Before the mobility:
Documents to be filled out before departure:
1. Application Form.
Depending on the host university, this is a document filled out online or traditionally (completed by hand). The form must be filled out, signed and submitted to the coordinator/Erasmus office in the receiving institution. Please pay attention to the deadlines for admissions at the host institutions/universities. The time limit for the submission for some universities expires on 30 April 2016. Keep that in mind.
2. Learning/Training Agreement.
It is an agreement concerning the programme of study/traineeship to be undertaken abroad. In the LA/TA you list the courses/traineeships (listed in the educational offer of the host institution), the corresponding number of ECTS credits and codes of the courses (usually you can find them on the website of the host university). This agreement must be signed by you, the Departmental Coordinator and the Institutional Coordinator of the Medical University of Lublin, as well as by designated persons from the host university. Afterwards it is signed by designated Coordinators from the host institution. Only if all parties agree upon the content of the LA/TA is the student allowed to go on an exchange.
There are cases when, due to incompatibilities of study/training schedules at home and host institutions, students must make up for the differences in study/training programme and e.g. pass some exams at home institution after coming back from exchange. All such problematic issues must be resolved on the level of preparing LA/TA and agreed upon with the Departmental Coordinator and the Dean's Office before going on exchange.
3. Student-University agreement.
Before leaving all students going on Erasmus+ exchange are obliged to sign an agreement with the home University (MUL). The agreement forms the basis for the transfer of the grant. The agreement specifies the total amount and the form of transferring the grant to student, dates of stay, mutual obligations of the student and the home university.
4. On-line language test.
Before departure and after return each student will have to fill in an on-line language test in a language required at a host institution. The test results have no effect on the recruitment process nor the course of study abroad. In case a student obtains a low score he is given an access to an online course which will help him improve his skills.
During the mobility.
Any changes in the curriculum of studies/plan of traineeship made after the arrival at a host university should be first agreed upon with both Institutional/Departmental Coordinators (at home and host institution) and specified in the section DURING THE MOBILITY of LA or TA. Copies of this section of LA/TA should be sent by post or scanned to the Erasmus office at MUL.
After the mobility.
1.Report to the room 43 (Erasmus Office) within the period specified in the Student-University Agreement in order to make financial settlement of the mobility.
You must provide documents or confirmation of the following activities:
a. The original Learning Agreement/Training Agreement along with Changes to the LA/TA with signatures of all Parties.
b. Transcript of Records – a list of completed courses and obtained marks at the host institution during the mobility period.
c. The letter from the host institution confirming the student's period of studies/traineeship at that university (Letter of Confirmation).
d. completed online student’s questionnaire – automatically sent to the student after the period of mobility.
e. completed second language test – automatically sent to the student after the period of mobility.
2. Contact your Departmental Coordinator/Dean's Office for submission of documents received from the host university. On the basis of LA/TR and Letter of Confirmation your period of study/practice undertaken abroad will be recognized at MUL.
Files to download
LA for studies
TA for traineeship
a ) accommodation
In most cases host universities will provide or mediate in finding necessary accommodation. Most universities have the time limits for students’ applications. Remember, do not delay! Accommodation is your responsibility and you should make arrangements before your departure!
b) the insurance and treatment costs abroad
EU citizens are entitled to health care in EU and EEA countries in accordance with the EEC Council Regulations. However, in all EU countries patients may have to pay some of the costs themselves. For this reason it is students’ responsibility to make sure they have an insurance policy covering all medical costs that is valid for the country they will study in. Since 1 June 2004 European Health Insurance Card is the document entitling patients to medical care in EU and EEA countries.
c) visa requirements
Student who undertakes an Erasmus study or traineeship in other EU countries does not need to apply for a visa, but is obligated to legalize his/her stay in the country of exchange (inform appropriate authorities for stays longer than three months). An Erasmus student who has chosen as a place of destination Turkey or Bulgaria are under the obligation to obtain a visa for entering the territory of the abovementioned countries.
Files to download
student guidebook 2015 by ESN
- List of Coordinators & contact information
- Strategic partnerships
- Educational offer
- Erasmus Office
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